Benington Parish Council Meeting
11 January 2012, 8:00 pm
Benington School

Present:
H E L Jones (Chair), R A Bott, C Brown, K Grundy, K Mays, M Spicer

In attendance:           
P C Harrison (Clerk), 6 members of the public and East Herts District Councillor, Ken Crofton.

53.     Apologies:    None.

54.     Declaration of Interests:  None.

55.     Minutes of the last meeting

a)         Acceptance
The minutes of the Parish Council Meeting held on 09 November, 2011 were accepted as an accurate record and signed by the Chairman.

b)         Review of Actions

• Cleaning of Benington village sign. Completed.
• Cleaning of brick built bus shelter. Completed. 
  Cllr Bott commented that if the bus shelter is vandalised again, one solution would be to paint the walls with brick coloured masonry paint so any future graffiti could be painted over.  Cllr Spicer thanked Cllr Bott for cleaning the shelter.

56.     Roads
Highways to be informed of the following:

• Potholes past Cutting Hill Farm on the right hand side going towards Hertford. and also in Town Lane.
• Cllr Bott to ring Highways to obtain permission to trim overhanging trees on the footpath across Lordship Farm whilst the Walkern Road is closed.

The Chairman read out an email from Eralp Yucelt, Assistant District Manager, Hertfordshire Highways, in response to the Parish Council’s request for double yellow lines to be placed from the steps down from the bank in Town Lane to the entrance of Three Stiles.  Highways currently have no funding for this request, and this item has been added to their list of parking issues to be considered for the Highway Locality Budget in the next 2012/13 financial year. 

57.     Planning
57.1    Decisions

58.     Recreational Facilities

58.1     Playground  

58.1.1  Signage
Cllr Mays produced wording for the playground sign. Cllr Bott to investigate getting the sign made up in aluminium or a material resistant to graffiti and vandalism.

58.1.2  Roundabout Ground Clearance - The Chairman to contact Trevor Waldock to obtain advice. Cllr Mays reported that the meeting with Sovereign Play Equipment had taken place, and they had advised that the roundabout would be very expensive to repair.

58.1.3  Spare parts for swings and spring see-saw.
Cllr Bott to provide dimensions for the chains on the cradle swings. The Clerk to order the chains and the caps for the spring see-saw, and Cllr Bott offered to install the new parts.

58.1.4  Benington Recreation Ground Charity Trust - Appointment of Treasurer
Cllr Spicer attended the AGM of the Benington Recreation Ground Charity Trust on 9 January, 2012 and gave a report of the meeting, stating that the BRGCT had a very dedicated Committee. Cllr Spicer proposed that Benington Parish Council as custodian trustees of the charity appoint Mr David Warren as Treasurer, all were in agreement.

It was resolved to appoint Mr David Warren as Treasurer of the Benington Recreation Ground Charity Trust.

59.     School
Cllr Grundy outlined the situation regarding installation of the new mobile classroom, which has now been postponed until the Easter holidays. Cllr Grundy reported that the site is now ready and cleared, along with the access through Duck Lane. The school has also had a broken water pipe and was required to purchase a new oil tank recently. The budget, however, has sufficient funds to cover these expenses.

59.1     Parking
Cllr Spicer announced that the Parish Hall is now under the auspices of the village, a new Committee has been appointed and constitution drawn up.  The Parish Hall is now to be known as the Village Hall, and this new status will bring benefits regarding funding, as the Village Hall Committee is now in a position to apply for grants. Cllr Spicer explained that a Parish Councillor is required to act as a trustee, and offered to take up the role.  A copy of the constitution to be given to the Clerk once it is finalised. The Village Hall has a 35 year lease with a 4 year rent review. 

Cllr Spicer stated that to assist with car parking in the Village Hall and to alleviate congestion outside the school, a ‘Statement of Understanding’ has been drawn up between Mrs Jasmine Heaps, the owner of the land who has very kindly offered its use to the village, and the Village Hall, Parish Council and School.  Plans include fencing off part of the land, a new entrance, and a new gate will also need to be installed. The school will inform parents of the new parking facility.  Funding would also be required for the fence and gate.

Cllr Spicer reported on his meeting with Eralp Yucelt of Highways regarding the parking problem outside the school.  Solutions were discussed, one of which was the drawing of yellow lines outside the school, the cost of this being £3,000.00.  The footpath outside the school, which is severely damaged, was also added to Highways list of faults.  The problem of exiting the village hall driveway was also discussed.

60.     Finance
60.1   Expenditure 10.11.11 to 11.01.12

60.2     Accounts for the 3rd Quarter
The accounts for the 3rd Quarter were presented to the meeting.

60.3     Budget for 2012/13
The budget for 2012/13 was presented to the meeting.

60.4     Approval and signing of official precept form
Cllr Spicer expressed concern that he and other new Parish Councillors do not fully understand the precept, where it comes from and how it is put together. The Chairman explained that the precept comes from East Herts Council and is based on the Parish Council’s financial requirements for the year. 

Cllr Christine Brown raised concerns with reference to costs that may be incurred if the Parish Council decide to produce a Neighbourhood Plan. Costs for the plan could be in the region of £20,000 to £40,000.  A discussion ensued on the Local Development Framework and the Neighbourhood Plan.  Cllr Spicer offered to attend future meetings on this subject.

It was resolved to hold a Parish Council Meeting on Wednesday, 8 February 2012 to review the budget, and approve and sign the official precept form.  Cllr Ken Crofton was also invited to attend.

60.5     Purchase of Hard Drive
It was resolved to purchase a hard drive to store and back up the Parish Council records.  The Clerk to look into the cost, which shouldn’t exceed £50.00.           
           

61.     Correspondence Received                 
(a) Herts Air Ambulance – 16 November, 2011.
Letter received thanking the Parish Council for the donation of £100.00.

(b) East Herts Council, Parish & Town Council grants – New Homes Bonus.
The Chairman summarised the above letter.  It was decided to investigate this matter further to ascertain exactly Benington’s  allocation of the new homes bonus.

(c) East Herts Council, Re: Tree Work at the Village Pond.
Cllr Bott reported that he has received a quote of £400.00 for the tree work.
Cllr Spicer to obtain another quote.

(d)  River Beane Restoration Association, 06.01.12 – Donation.
It was resolved to grant a donation of £25.00 to the River Beane Restoration Association.

62.     The Queen’s Diamond Jubilee Celebrations
The Chairman suggested that a small committee be set up to organise celebrations for the Queen’s Diamond Jubilee, and the Clerk, Pam Harrison also offered to be involved.  Cllr Mays volunteered, but no other interest was shown.  The Chairman stated that a sum of £1,000 has been put in the budget for the above celebrations. 

63.   Parish Council Policy re-Commemorative Seats
The Chairman summarised a draft document produced by Cllr Spicer entitled Guidelines for the provision of memorial seats/trees.  This was circulated to Councillors, and it was agreed to make a decision on adoption of this document at the next meeting.

64.   Members’ Points of Information
Concern was expressed regarding the viewing of planning applications on-line, some Councillors were having difficulty in accessing plans.  Cllr Crofton commented that the decision to view plans on-line only, and not send out paper planning applications to Parish Councils, would not be reversed.  It was suggested that maybe the applicant could be asked to furnish the Parish Council with a paper copy of their planning application.

It was mentioned that the sign on the village green had not yet been corrected.  The Clerk stated that this problem had been reported many times, the last being on 18 November, 2011.  Highways response is that this sign is not posing a safety hazard, and therefore is not a priority to action at this time, they will aim to rectify when funding becomes available.

It was reported that the road markings around the village green, adjacent to the duck pond, are not clearly visible.  The Clerk to report this matter to Highways.

A complaint has been received regarding trees lifting the path from The Bell, on the lefthand side travelling towards Hertford, to the entrance to Three Stiles.  The Clerk to report this matter to Highways.

Cllr Spicer suggested that the Parish Council take legal advice on its responsibilities and liabilities as Custodian Trustees of Benington Recreation Ground Charity Trust.

65.     Date of next meeting:  Wednesday 8 February, 2012 at 8.00 pm.     

The Chairman closed the meeting at 9.32 pm.

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Benington Parish Council Meeting
9 November 2011, 8:00 pm
Benington School

Present:                      H E L Jones (Chair)                K Grundy
                                    C Brown                                M Spicer         
                                    R A Bott 

In attendance:           P C Harrison (Clerk), 7 members of the public

40.     Apologies:    Apologies were received from Cllr Karen Mays.

41.     Declaration of Interests:  None.

42.     Minutes of the last meeting

a)       Acceptance

The minutes of the Parish Council Meeting held on 14 September 2011 were accepted as an accurate record and signed by the Chairman.

b)        Review of Actions

• Pot holes in Town Lane, the entrance to Three Stiles and at the top of Blacksmith’s Hill. All completed.
• Pot holes in Shummery Lane.  Reported and marked by Highways for repair.

43.     Roads

The Chairman stated that the roads in general throughout Benington are not in good condition, but nothing specific to report to Highways.
       
44.     Planning
  
44.1   Decisions

45.     Recreational Facilities

45.1   Playground

The Annual Playground Inspection Report was discussed, and Cllr Spicer reported that a meeting has been arranged by Cllr Mays for next week with a playground equipment company.  Cllr Bott to look into ordering new chains for the cradle swings and new caps for the spring see-saw.  The Chairman to investigate ways of providing the correct clearance under the roundabout.  The overall risk assessment by the Annual Inspector for the playground was Risk Assessment 9 – Low Risk.

Cllr Bott suggested that it might be possible to provide a mountain bike training area for the older children in the village, situated outside the playground adjacent to the doctors’ surgery.  This would enable the playground to be kept for toddlers and young children only, supervised by parents.

Signage for the playground was also discussed, Cllr Bott suggested that Cllr Mays write the appropriate wording and he would look into having some aluminium signs made.  It was agreed to discuss all the above at the meeting scheduled for next week.

46.   School

Cllr Grundy reported that the external materials of construction for the mobile classroom have now been approved by the Local Planning Authority.  The mobile classroom is now scheduled to arrive in the Christmas holidays, the cost is £63,000.  The £25,000 from the diocese has now been received, and Cllr Grundy expressed the Parish Council’s thanks to Harry Bott for his efforts in obtaining this sum.  The new classroom will be a great asset, enabling numbers in classes to be reduced from 34 and 31, to around 16 per class.

Cllr Spicer raised the question of access regarding delivery of the mobile classroom.  Cllr Grundy said that the classroom would be delivered via Duck Lane and that trees would only need to be trimmed and not cut down.  This has been cleared with the Tree Preservation Society.

The Chairman reported that the Parish Council have received a request from the school to take responsibility for the insurance of the field, at the rear of the Parish Hall, as they would like to use this area for parking.  Cllr Bott and the Clerk to check insurance policies.  Cllr Spicer mentioned that he believed a covenant existed allowing access for agricultural vehicles only.

47.     Finance

47.1   Expenditure 15.09.11 to 09.11

Income

Precept 2nd Installment £8250.00

48.     Correspondence Received

(a)
East Herts Council, The Future of Standards – 3 October, 2011
Copied to all Councillors, no action necessary.

(b)     
East Herts Council, The Planning Policy Team – 12 October, 2011
Correspondence regarding forward planning and the East Herts Local Development Framework (LDF) to be sent to Cllr Christine Brown as well as the Clerk.

(c)       
East Herts Council, Highways Locality Budgets – 17 October, 2011.
The Chairman to attend the Highways Joint Member Panel Meeting to discuss the implementation of the Highways Locality Budget scheme in  the District, on 21 November 2011 at 7 pm.

49.   Parish Litter Bins

The Chairman reported that two quotes have now been received for emptying the twelve litter bins in the village.

It was resolved to give the job to Andrew Welch for 12 months with a 3 month trial period.

50.   Parish Council Policy re-Commemorative Seats

Cllr Spicer raised the question of the funding, positioning, insurance and maintenance of commemorative seats requested by the public.  Cllr Spicer agreed to draw up the framework of a policy that the Parish Council may wish to adopt to deal with future requests.

51.   Members’ Points of Information

Cllr Brown stated that the Benington sign on the Whempstead Road outside No: 68 is very dirty and needs cleaning.  The Chairman offered to clean the sign.

The Chairman proposed that the Parish Council write to the SBWF asking if they would be prepared to remove their posters, this was seconded by Cllr Brown.  It was agreed to write to the SBWF on this matter.

52.   Date of next meeting:  Wednesday 11 January, 2012 at 8.00 pm.

The Chairman closed the meeting at 9.00 pm.

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Benington Parish Council Meeting
14 September 2011, 8:00 pm
Benington School

Present:                      H E L Jones (Chair)                K Grundy
                                    C Brown                                 M Spicer         
                                    K Mays 

In attendance:           P C Harrison (Clerk), 11 members of the public approx

28.     Apologies:    Apologies were received from R A Bott.

29.     Declaration of Interests:  None.

30.     Minutes of the last meeting

 a)        Acceptance

• The minutes of the Parish Council Meeting held on 13 July, 2011 and the minutes of the Extraordinary Meeting held on 07 September, 2011 were accepted as an accurate record and signed by the Chairman.

b)         Review of Actions

• Pot holes in Town Lane. Reported and notification received from Herts County Council that they have been repaired/replaced. Clerk to follow up as the repair is not satisfactory.
  
  
• Pot holes in Shummery Lane.  Reported but not completed, clerk to follow up.

• Seat in memory of Vic Robinson.  Cllr Spicer reported that Vic’s family would prefer the seat to be on the recreation ground.  It was resolved therefore to place a seat in memory of Vic Robinson on the recreation ground.

The Chairman reported that a request has been received from the executor of the late Mrs Ivy Lane’s will, for a seat to be placed in the village in her memory. Funds for this seat and its installation will come from Mrs Lane’s estate. It was suggested that the seat could be placed on flatbacks if agreeable to Mrs Lane’s executor.

Cllr Spicer raised concerns regarding the maintenance of commemorative seats,and whether or not the upkeep of these seats would ultimately be the responsibility of the Parish Council. Cllr Spicer suggested that the Parish Council draw up a policy to deal with future requests, and also alternatives such as the planting of a tree could be considered.  It was decided to discuss the Parish Council’s policy on this subject at the next meeting.

31.     Roads
Highways to be informed of the following:

• Pot holes in Town Lane, Shummery Lane, the entrance to Three Stiles and at the top of Blacksmith’s Hill in the entrance to the car park.

32.     Planning   
32.1   Decisions

33.     Recreational Facilities
33.1   Playground   
Cllr Mays raised concerns regarding the safety of the playground equipment, the roundabout and the climbing frame being of particular concern.  The clerk to check on the safety report, which should have been completed in the last two weeks of July, but has not yet been received by the Council.  Cllr Mays stated that there is not enough equipment for older children and suggested a scooter run be installed.  The Council asked Cllr Mays to look into ideas for new equipment.

33.2   Recreation Ground
It was resolved to arrange a meeting with the Recreation Ground Committee to discuss the Parish Council’s position and legal responsibilities as Custodian Trustees.

33.3   Recreation Ground Firework Display
The Parish Council have received a request from the Recreation Ground Committee to use the Parish Council’s insurance for their firework display.  The Clerk explained that this could only be done if the Parish Council organised the firework display. The display is to be held on land owned by Cllr Bott, therefore it was suggested that Cllr Bott’s own insurance company may be able to arrange cover.  If this is not possible, then Cllr Mays and Cllr Bott will look into the feasibility of organising the firework display on behalf of the Parish Council.

34.     School
Cllr Grundy reported that planning permission has now been granted for a temporary modular classroom to be installed until September, 2014. The external materials of construction are to be approved by the Local Planning Authority.  The classroom will arrive during half term, and the cost to the school is £63,000 which is within budget.  An amount of £40,000 has been carried over from the previous financial year to this year’s budget.  Also, Mrs Jenny Cobb is approaching the diocese for £25,000 which is the interest accumulated in the trust fund from the sale of the school house. 

Cllr Grundy also mentioned that the school has been asked to take on six extra pupils, and the Ofsted report for the school is outstanding.
 
35.     Finance
35.1   Expenditure 14.07.11 to 14.09.11

35.2     Annual Return
The Parish Council approved and accepted the audited annual return for the year ended 31 March, 2011.

36.     Correspondence Received                 
(a)  Groundwork Hertfordshire, 12 August, 2011 – Re: Parish Paths Grant. Countryside Management Services, 19 July, 2011.
 The Chairman reported that Harry Bott will apply for the Parish Paths Grant.

(b)  Herts Air Ambulance, 15 August, 2011 – Re: Donation
The Chairman summarised the above letter from Herts Air Ambulance, stating that in 2008 the Parish Council gave a grant towards the set up of the air ambulance. It was resolved to donate £100.00 to Herts Air Ambulance.          

(c)  Independent Examinations of Hertfordshire Mineral and Waste Development Framework, 25 August, 2011.
The Chairman summarised the above letter and drew attention to the Pre-Hearing Meeting on 29 September, 2011 for those wishing to attend.

(d)  River Beane Restoration Association, 27 August, 2011.
The above letter was circulated to all Councillors and the Chairman referred to the‘River Warden’ Scheme which the Environment Agency wish to start, where regular walkers of the Beane will be invited to send a monthly report about the condition of            the river environs and the water course.  Unfortunately, the meeting to discuss this       was scheduled for 14th September, coinciding with the Parish Council meeting.

37.   Parish Litter Bins
The Chairman explained that the village has twelve litter bins which need emptying every two weeks in the summer and once a month in the winter.  Also, extra emptying would be needed at such times as the Church Flower Festival and the Chilli Festival.  The Parish Council has received one reply to its advertisement for someone to empty the bins, and the person concerned has done a trial run and given a quote for the job. In the meantime, the Council received an email from Peter Warren, Chairman of the Recreation Committee asking if they could take on the job, as they would like to put the money received towards funding for their firework display.  It was agreed with Peter Warren that although the bins would be emptied by the Recreation Committee and the youth, overall responsibility of the job being done to a certain standard would rest with the Chairman of the Recreation Committee.  Cllr Brown asked the Recreation Committee to quote a price for the job and the Committee agreed to come back to the Parish Council with a quote.

38.     Members’ Points of Information
Cllr Spicer asked if the Parish Council intended to consider celebrating the Queen’s Diamond Jubilee next year.  It was agreed to give this some thought, and discuss at a future date.

39.     Date of next meeting:  Wednesday 9 November, 2011 at 8.00 pm.

The Chairman closed the meeting at 9.05 pm.

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Benington Parish Council
Extraordinary Meeting
3 August 2011, 7:30 pm
Benington Parish Hall

Present:                      H E L Jones (Chair)                K W Grundy
                                    C Brown                                 M Spicer         
                                    K Mays 

In attendance:           P C Harrison (Clerk), 120 members of the public approx

The Chairman welcomed everybody to the meeting.

1.       Apologies:  No apologies.

2.       Declaration of Interests:  None.          

3.       Planning Application

The Chairman explained that the purpose of this meeting is to discuss the planning application by R H Bott & Sons to erect a single wind turbine of up to 86.5m in height, substation, access tracks and ancillary infrastructure. The turbine will be situated at the top of Leatherfield Common or High Elms Lane, in an area known as High Elms Gardens.  Access will be off the Walkern Road opposite Whitehall Farm which will involve altering the road access. The track to the new substation will need to be widened and a newly constructed track to the wind turbine site will be four and a half metres wide.  Hard standing will be provided, 30m x 20m, and a new transformer housing adjacent to the turbine.

The Chairman stated that at the last Parish Council Meeting the planning application had not been received, therefore, no discussion was able to take place. 

The Chairman explained the format of the meeting, which would include a short presentation by Andrew Bott of R H Bott & Sons and Peter Kingsnorth, on behalf of the SBWF Action Group.

4.       R H Bott & Sons

5.       Peter Kingsnorth, SBWF Action Group

6.       Public Participation for Questions

The Chairman stated that questions should be restricted to planning issues and not be of a personal nature.

A debate followed from the floor, and a series of questions were asked of Andrew Bott, Peter Kingsnorth and the Parish Council.

7.       Parish Council Discussion

The Chairman explained that the newly formed Parish Council had only been in office for three or four months, and the previous Parish Council had held a referendum on the last wind farm application.  Cllr Ken Grundy said it was unfortunate that this application has come in through the summer period, as many people are on holiday. 

The Chairman pointed out that the Parish Council could either make a decision on the planning application, or have another referendum.

It was unanimously resolved to have a referendum in the form of a questionnaire.

The questionnaire will be delivered throughout the village by the weekend of 20th August and should be returned in person on the 3rd or 4th September, date to be finalised.  Questionnaires can also be returned, in a sealed envelope, by hand or posted to the Clerk or a Councillor.  Only people on the electoral role will be entitled to complete the questionnaire.

The Chairman informed the meeting that East Herts Council has given an extension to the planning response time to 9 September, 2011 and all letters from parishioners and the Parish Council must be delivered to East Herts Council by that date. 

It was agreed to have an Extraordinary Meeting on 7 September, 2011 subject to checking with the Planning Officer, in the Parish Hall to announce the results.

The Chairman closed the meeting at 9.15 pm.

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Benington Parish Council Meeting
13 July 2011, 8.00 pm
Benington School

Present:                      H E L Jones (Chair)                R A Bott
                                    C Brown                                 M Spicer         
                                    K Mays 

In attendance:           P C Harrison (Clerk), East Herts District Councillor
                                   Ken Crofton and 18 members of the public..

The Chairman welcomed Christine Brown, who was unable to attend the last meeting, and the two newly co-opted members Karen Mays, and in his absence Ken Grundy on his return to the Parish Council.

The Chairman also welcomed Ken Crofton as the recently elected District Councillor.

17.     Apologies:    No apologies.  K Grundy was absent.
18.     Declaration of Interests:  None.
19.     Minutes of the last meeting
 a)        Acceptance

• The minutes of the Annual Parish Council Meeting held on 11 May, 2011 were  accepted as an accurate record and signed by the Chairman.

b)         Review of Actions

• Seat on flatbacks in memory of Vic Robinson.  It was agreed to approach Ernest Doe for a quote, and not to ask Vic Robinson’s family for a contribution towards the seat. Cllr Bott and the Chairman to prepare a concrete base.  Cllr Mays stated that she felt the family would prefer the seat to be on the recreation ground, although flatbacks was one of their site choices. Cllr Spicer to speak to the family before a final decision is made.
• Letter to Page & Watts.  Completed
• Padlock on the recreation ground gate.  Completed by the Recreation Club.

20.     Roads
A discussion ensued on the state of the roads throughout Benington, and the fact that the  repairs to pot holes, carried out by Highways, were deteriorating very quickly.

Highways to be informed of the following:

• Pot holes in Town Lane by the bank.
• Pot holes in Shummery Lane.

       
21.     Planning   
21.1    Decisions

21.2     Planning applications received but not discussed at the meeting

21.3     E-Consultations on Planning Applications
The Chairman explained East Herts Council’s recently introduced system of
e-consultations on planning applications, and asked members if they were experiencing any difficulties with the site.  Cllr Brown said that plan drawings were too small to see on an average size computer, along with the many supporting documents.  Cllr Bott suggested asking the applicants themselves for a hard copy of the plans.  The Chairman proposed the forming of a Planning Committee to consider applications, but no decision was made.
Planning Applications On-line

21.4     Email from A Bott Re: Single Wind Turbine on High Elms Lane
The Chairman reported that East Herts Council have received a planning application from Andrew Bott for a single wind turbine on High Elms Lane. The Parish Council will not receive an official copy of this application from East Herts Council for approximately 10 days, due to the complexity of the document, therefore no discussion took place. It was agreed to arrange an extraordinary meeting to discuss this application on Wednesday, 3 August 2011 in the Parish Hall at 7.30 pm providing that all information is received.

22.     Recreational Facilities
22.1     Playground   
            Cllr Mays reported that the playground is in good condition, but more        equipment is needed.  Also, the playground flooring needs to be improved so            that it can be used throughout the winter months.
           
            The Annual Playground Safety Inspections 2011 are due to be completed during
            the last two weeks in July by The Play Inspection Company Limited. The 2011
            price for each playground inspection is £46.55 (excluding VAT). 

23.     School – Nothing to report.
 
24.     Finance
24.1     Expenditure 12.05.11 to 13.07.11

24.2     Accounts for the 1st Quarter.
            The accounts for the 1st Quarter of 2011/2012 were presented to the meeting.        

25.     Correspondence Received                 
             (a)  Hertfordshire’s Local Transport Plan 2011-2013.
             (b)  Streetlighting in Hertfordshire-policy review and energy saving.
             (c)  Email: East Herts Rural Parish Conference 15 September, 2011.
                    Cllrs Brown, Mays and Spicer expressed an interest in attending
                    the Conference.
             (d)  St Peter’s Church, Benington – Churchyard Grant.
                   The Chairman summarised the letter from St Peter’s Church thanking
                   the Parish Council for its contribution to the upkeep of the churchyard.
             (e)  HCC – Consultation on the future school transport network.                     

26.     Members’ Points of Information – Nothing to report.

27.     Date of next meeting:  14 September, 2011 at 8.00 pm.          

The Chairman closed the meeting at 8.30pm.

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The Annual Parish Meeting
11 May 2011
following the Parish Council Meeting
Benington School

Present:                      H E L Jones (Chair)                R A Bott
                                    M Spicer

In attendance:            P C Harrison (Clerk) and 7 members of the public.

01.     Apologies:  Apologies were received from Christine Brown.

02.     The minutes of the Annual Parish Council Meeting held on Wednesday, 12 May 2010 were accepted as an accurate record and signed by the Chairman.

03.     Annual Parish Report
The Chairman read out the Annual Parish Report for the year 2010/2011 which is attached to these minutes.

04.     Accounts
The Chairman presented the accounts for the year 2010/2011, a copy of which is also attached to these minutes.

05.     Question Time
Topics discussed:

Notice Boards:
It was suggested that something be done about the amount of commercial advertising on the village notice boards. The Parish Council to create a policy on this, and to try and limit the amount of advertising, especially from companies or individuals, from outside the village.

Election of Parish Councillors:
A question was raised regarding the amount of publicity that the recent election received.  It was put to the Parish Council that forthcoming elections of Parish Councillors should receive more publicity to attract a larger number of potential candidates.  The Parish Council maintained that as soon as the notices were received from East Herts Council, and in accordance with the instructions from East Herts Council, they were placed on the notice boards.  Notices were also placed on the village website, and the forthcoming elections were mentioned in the Parish Magazine in the form of the Parish Council Minutes.

06.     Members’ Points of Information
The Chairman informed the meeting that the village no longer has a person to empty litter bins, and a discussion ensued on the best way to solve this problem. It was agreed to advertise for someone to empty all 12 litter bins once a month for a small fee. 

The Chairman closed the meeting at 8.25 pm.

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Present:                      H E L Jones (Chair)                R A Bott
                                    M Spicer

In attendance:            P C Harrison (Clerk) and 6 members of the public.

01.     Apologies:
Apologies for absence were received from Christine Brown.

02.     Declaration of Acceptance of Office of newly-elected Councillors The clerk reported that acceptance forms had been received and duly signed from   H E L Jones, R A Bott, M Spicer and C E Brown.

03.     Election of Chairman
Lloyd Jones asked for nominations for the election of Chairman.
Cllr Richard Bott nominated Lloyd Jones.
Cllr Mike Spicer seconded the motion. Lloyd Jones was duly elected and signed the Declaration of Acceptance of Office.

04.     Election of Vice Chairman
Cllr Mike Spicer nominated Richard Bott for the office of Vice-Chairman. The Chairman, Lloyd Jones, seconded the motion. Richard Bott was duly elected and signed the Declaration of Acceptance of Office.

05.     Declaration of Interests
None

06.     Minutes of the last meeting
a)         Acceptance

• The minutes of the Parish Council Meeting held on 09 March, 2011 were accepted as an accurate record and signed by the Chairman.

b)         Review of Actions

• Letter to East Herts Council in respect of 74 Whempstead Road.
  Completed.
• Letter to Peter Williams.
  Completed.
  
  The Chairman reported that he had received a reply of thanks from Peter Williams saying that the Parish Council’s letter meant a lot to him, and that he had very much enjoyed working with the Council over the last 14 years.

• Seat on flatbacks.  Cllr Spicer to approach Julie Goddard regarding the possibility of a new seat on flatbacks, fitted with a plaque, in memory of Vic Robinson.

07.     Roads
Cllr Spicer stated that pot holes were not being repaired properly, and therefore     were deteriorating very quickly.

08.     Planning
08.1    Decisions

The Chairman read out a letter from Page & Watts Ltd requesting the Parish Council’s view on the above application, and the reasons for its refusal.  A discussion ensued as to whether or not the restriction for ‘affordable housing’ or ‘key worker housing’ should be lifted.  The Chairman reported that he had been to see the neighbouring residents, and they were both in favour of the restriction being lifted.

It was resolved to write to Page & Watts Ltd to support this restriction being lifted.

• Planning applications received but not discussed at the meeting

09.     Recreational Facilities
Cllr Bott reported that the gate to the recreation ground was still being left open and the padlock was now missing.  It was suggested that a new padlock be installed and the key to be held by a resident in Oak Tree Close.

09.1     Playground
Cllr Bott reported that he inspects the playground once a week.

10.     School
Nothing to report.

11.     Finance
11.1     To fix the amount of the Chairman’s allowance in pursuance of section 15(5) of the Local Government Act 1972.
The Chairman’s allowance was agreed at £50.00.

11.2     Expenditure 10.03.11 to 11.05.11

11.3     Accounts for the 4th Quarter.
The accounts for the 4th Quarter of 2010/2011 were presented to the meeting.

11.4     Annual Return
The annual return for the year ended 31 March, 2011 was approved by the Council and signed at the meeting.

12.     Correspondence Received
(a)     Hertfordshire Police Authority’s Policing Priorities 2011-2014
The above booklets were distributed to Councillors.

(b)     River Beane Restoration Association
Letter of thanks for the Parish Council’s donation, and update on the work of the Association. Circulated to all Councillors.

13.     Members’ Points of Information
None.

14.     To fix the dates and times of ordinary meetings of the Council for the ensuing year
It was agreed that the ordinary Parish Council meetings would be held on the second Wednesday, every other month, throughout the year.  Dates as follows:

13 July 2011, 14 September 2011, 09 November 2011, 11 January 2012,
14 March 2012, 09 May 2012

These dates may be subject to change.

All meetings to be held at 8.00 pm except the Annual Meeting on 09 May, 2012 which will commence at 7.30pm.

15.    Co-option of Parish Councillors
The Chairman explained that the Parish Council needed to co-opt two Councillors to sit on the Parish Council together with the four recently elected Councillors.  These vacancies were advertised on the notice boards, in the parish magazine and also on the village website.  Applications were received from Mr Ken Grundy, Mrs Shelagh Mackey, Mrs Karen Mays and Mr Chris Radford.

It was resolved to co-opt Mr Ken Grundy and Mrs Karen Mays.

16.     Date of next meeting:
13 July, 2011 at 8.00 pm.
The Chairman closed the meeting at 7.55 pm.

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Present:                      H E L Jones (Chair)                R A Bott
                                    K Grundy 

In attendance:            P C Harrison (Clerk) East Herts District Councillor
                                    Giles Scrivener and 8 members of the public.

59.     Apologies

• Apologies for absence were received from Jan Presland and Shelagh Mackey. Lloyd Jones apologised for late arrival.

60.     Declaration of Interests :  None

61.     Minutes of the last meeting
a)         Acceptance

• The minutes of the Parish Council Meeting held on 12 January, 2011 were accepted as an accurate record and signed by the Vice Chairman.

b)         Review of Actions

• Letter to East Herts Council in respect of 74 Whempstead Road has been drafted and will be sent this week.
• Notice Boards – John Watts has very kindly replaced the doors to the two notice boards free of charge.

62.     Roads

• The works scheduled for Whempstead Road in February will now take place during the week beginning 14 March, 2011.

63.     Planning

63.1     Consultation on Planning Applications – East Herts Council

• It was resolved to request paper copies of plans.

63.2     New Mead Nursery

• The Chairman explained the planning situation for New Mead Nursery which is at present for two 4 bedroom houses and two housing association houses.  The developer has now applied to have the housing association condition lifted, and has changed the application to three 4 bedroom houses.

• A concern has been raised that these properties may block light from an existing neighbouring property.  It was agreed to go and look at the development before writing to East Herts Council.

63.3 Decisions

64.     Recreational Facilities
          Presentation of outline plans for pavilion by Peter Warren

Peter Warren presented the outline plans for the new Recreation Club pavilion to the Council on behalf of the Recreation Club Committee.  A discussion followed on the costs, works and the outstanding land issue.  The Chairman stated that the Parish Council would like to have more time to look at the plans in greater detail.  It was agreed to arrange an open meeting at the school on 18 May, 2011 at 7.30 pm to view and comment on the plans.

Cllr Bott mentioned that the gate to the Recreation Club is still being left open, and suggested that the combination on the lock be changed.

64.1     Playground  - Nothing to report.

65.     School
Cllr Grundy reported that the school has the maximum number of pupils, and will be fund raising for a new mobile two classroom unit, to replace the existing one, which will cost in the region of £50,000 to £60,000.  The school would also like to build a Conservatory, which would require planning consent and would need to be built in the school holidays so timescales could be difficult.  Money for the school has been allocated by the Diocese of St Albans, but it is not clear when this money will be available.

Cllr Grundy said that the Ofsted report was outstanding, and the school and pre-school are a great asset to the village.

66.     Finance
66.1     Expenditure 13.01.11 to 09.03.11

66.2     Annual Audit risk assessment register.
A risk assessment register drawn up by the clerk, based on the auditor’s recommendations, was presented to Councillors.

66.3     Review of effectiveness of internal audit document.
A Review of effectiveness of internal audit document drawn up by the clerk, based on the auditor’s recommendations, was presented to Councillors.

66.4     Appointment of qualified internal auditor to complete Section 4 of the Annual Return.
It was resolved to appoint Helen McCash of McCash and Hay, Accountants as internal auditor.  

67.     Correspondence Received
(a)     River Beane Restoration Association – Parish Council Grant
It was resolved to donate £25.00 towards the Restoration Fund.

(b)     East Herts Council – Town/Parish Council Elections, 5 May 2011
Nomination papers must be delivered to the Returning Officer at the Elections Offices, The Causeway, Bishop’s Stortford, CM23 4EN on any day after 25 March 2011 and up until noon on Monday 4 April 2011. All interested parties should either contact the Clerk or East Herts Council.

68.     Members’ Points of Information
The Chairman proposed that if the stolen seat on flatbacks could be obtained for less than £250.00, which is the insurance company’s excess, then this would be an alternative to involving the insurance company.  The Chairman to approach Ernest Doe regarding this matter.

It was agreed to write a letter to Peter Williams, on his retirement from Ernest Doe, to thank him for all the help and support he has given to the Parish Council over the years.

Cllr Bott stated that he has instructed Fred Burnell to exterminate the moles on the cricket pitch.

The Chairman reported that with regard to the application at New Mead Nursery, there could be a sum of money available known as a ‘planning gain’. The Chairman to write to Kevin Steptoe, Planning and Building Control at East Herts Council to see if any of this money could be available for projects in the village.

A question from the floor was raised on social housing, and a discussion ensued on this subject.  The Chairman stated that any available social housing in Benington would not necessarily go to Benington people.

69.     Date of next meeting
The next meeting will be the Annual Meeting on Wednesday, 11 May 2011 which will start at 7.30 pm in the school, followed by the Parish Council Meeting and the Annual Parish Meeting.

The Chairman closed the meeting at 8.55 pm.

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Benington Parish Council Meeting
12 January 2011, 8.00 pm
Benington School

Present:                      H E L Jones (Chair)                R A Bott
                                    K Grundy                                Jan Presland
                                    Shelagh Mackey

In attendance:            P C Harrison (Clerk) and 7 members of the public.

The Chairman announced the funeral arrangements for Vic Robinson, Clerk of Benington Parish Council for 21 years and Parish Councillor for 3 years.  The Chairman spoke about Vic’s life and work in the village, and said that he would be very much missed.
The Chairman asked all in attendance to stand for a few moments in memory of Vic Robinson.

47.     Apologies:    None
48.     Declaration of Interests :  None

49.     Minutes of the last meeting
a)         Acceptance
The minutes of the Parish Council Meeting held on 10 November, 2010 were accepted as an accurate record and signed by the Chairman.
b)         Review of Actions
Pot holes from Cutting Hill to Whempstead. Completed.

50.     Roads
The following road closure notification  has been received from East Herts Council to enable carriageway and drainage maintenance works to take place:
Whempstead Road from its junction with the access road leading to ‘Cutting Hill Farm’ south westwards and north westwards to its junction with Hebing End, a distance of approximately 840 metres.  Work due to take place on Monday, 14 February 2011.

51.     Planning

51.1     LPA Ref No:  E/10/0338/B    74 Whempstead Road, Benington, SG2 7DE

The Chairman summarised the reply from East Herts Council regarding the above property.  The Parish Council were all in agreement that the letter was incorrect, and the enclosed car port had not been taken back to its original position.  It was resolved to write again to East Herts Council concerning this matter.

51.2     Decisions

52.     Recreational Facilities
It was noted that the gates to the Recreation Ground had remained open recently.  Cllr Presland informed the meeting that they would be locked once again.

Cllr Richard Bott reported that the insurance money for the new pavilion had now been located and plans are to be drawn up to build the pavilion within the budget. Cllr Bott said that he had viewed a pavilion in St Albans, which although not very attractive as a building, was vandal proof. Cllr Bott to view another building before presenting ideas to the Recreation Club Committee. Legalities are still on-going, but the Parish Council now own all the land the Recreation Club stands on apart from the piece of land belonging to Peter Leach.  The Chairman said that he would be meeting with Mr Leach to discuss and finalise the process for this piece of land to be taken over by the Parish Council.

52.1     Playground
Cllr Jan Presland reported that the purchase of new play equipment had been put on hold due to high costs.  Three quotes had been received, and were in the region of £12,000 for one piece of equipment, suitable for children from a few months old to 14 years, including matting and installation. A discussion ensued on the possibility of homemade equipment, which would still need to be certificated by the responsible body, and all were in agreement that this idea would prove to be too complicated to put into practice.  Cllr Presland said that she would still continue to look into new equipment and it was suggested that a meeting is set up with the Play Team as many are closing down and secondhand equipment may be available.

53.     School
Cllr Grundy reported that the school had a record number of pupils totalling 101.  The after school club and breakfast club are continuing to be popular. The walking bus, which has now been taken over by three parents, is a huge success and operates on three days per week.

54.     Finance
54.1     Expenditure 11.11.10 to 12.01.11

54.2     The Accounts for the 3rd Quarter of 2010/2011 were presented to the meeting.

54.3     The budget for 2011/2012 was presented to the meeting.

Cllr Presland drew attention to the figure of £700.00 in the budget for election costs.  The Chairman explained that this figure was the estimated cost provided by East Herts Council should the Parish Council election, due to take place in May this year, be contested. 

The Chairman also pointed out that due to the sad death of Vic Robinson the Parish Council could co-opt somebody to serve until the election, but as the election is within six months of a vacancy occurring a co-option is not obligatory.  It was agreed to place a notice in the Parish Magazine asking if anyone would like to serve on the Parish Council until the election in May.

54.4    The official precept form was approved and signed at the meeting.

55.     Correspondence Received
(a)     East Herts Council - Council Tax Precept 2011/12 - Estimate of costs - Town/Parish Council Elections - 5 May, 2011.

56.   Notice Boards
The Chairman reported that two of the notice boards in the village have been vandalised. The glass door will be replaced on the notice board on the Methodist Chapel.  The other two glass doors belonging to the notice board by the bus shelter in the middle of the village are with J. Watts who is preparing a quote to replace these doors.  The Chairman suggested that depending on cost the doors could be replaced and possibly locked, although someone would need to hold a key.  Alternatively, the notice board could be left without doors and notices laminated.  It was agreed to wait for the quote from J. Watts.

57.     Members’ Points of Information

Cllr Shelagh Mackey suggested that a bench be placed in the village in memory of Vic Robinson, and in recognition of his work in the Parish.  It was agreed to talk to Julie and Nick Goddard at a later date.

Cllr Jan Presland raised the question of the new proposal by Herts County Council to increase the cost of transport for children to their secondary schools. The cost would be based on the distance travelled.  Cllr Presland to obtain more information regarding this proposal.

58.     Date of next meeting
Wednesday, 09 March, 2011.
The Chairman closed the meeting at 8.50 pm.

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Benington Parish Council Meeting
10 November 2010 8.00 pm
Benington School

Minutes

Present:                      H E L Jones (Chair)
                                    R A Bott
                                    S Mackey                      

In attendance:            P C Harrison (Clerk) and 4 members of the public.

36.     Apologies:    V Robinson, K Grundy and J Presland

37.     Declaration of Interests :  None

38.     Minutes of the last meeting

a)         Acceptance

• The minutes of the Parish Council Meeting held on 08 September, 2010 were accepted as an accurate record and signed by the Chairman.

b)         Review of Actions

•    Pot holes in Town Lane. Completed.
•    Grit on Long Lane, down to Aston crossroads. Completed.
•    Pot holes on entrance to Three Stiles. Completed.
•    Pot holes on Church Hill. Completed.
•    Letter to East Herts Council re New Mead Nursery. Completed.
•    Letter to East Herts Council re 74 Whempstead Road.  Completed.
•    Cinder paths in Blacksmiths Hill. Completed
•    Drainage problems in Three Stiles.  Report obtained from Circle Anglia, Cllr Bott to appraise.

39.     Roads
          Highways to be informed of the following:

• Pot holes from Cutting Hill Farm towards Whempstead on the right hand side going south.

40.     Planning

40.1     Decisions

40.2     Planning Applications

The Chairman read out the reply from East Herts Council regarding New Mead Nursery.  The Parish Council will be informed by East Herts Council when the outcome to this application has been determined.

LPA Ref No:  E/10/0338/B                74 Whempstead Road, Benington, SG2 7DE

The Chairman read out the reply from East Herts Council regarding 74 Whempstead Road.  The Clerk to contact East Herts Council for an update.

41.     Recreational Facilities

Cllr Shelagh Mackey informed the meeting that a new Committee has now been formed and officers duly elected.  The Committee held a firework display on Friday, 5 November.

Cllr Richard Bott reported that at a recent meeting the Committee proposed to build a new pavilion, and certain parameters were established.  The proposed building would be 100 sq metres and provide changing facilities, showers, toilets and a small kitchen.  The building would take the shape of a rectangular bungalow, be vandal proof, suitable for sporting activity and fall into a price bracket of £100,000.  Cllr Bott asked that if anybody knows of a similar building locally, the Committee would like to go and have a look.  The Committee would also be grateful for support if anyone in the village feels they can help.  It was agreed to contact Richard Hart as he may still have paperwork and information relating to the legal status of the recreation ground.

41.1     Playground – Nothing to report.

42.     School

Cllr Mackey reported that results for the school were good and the focus was on girls’ attainment.  The school has a new member of staff, a Teaching Assistant, for Class 1.  Repairs are still on-going in the school especially with the heating system.

43.    Finance
43.1     Expenditure 09.09.10 to 10.11.10

Income
        Precept for 2nd Quarter £8,250.00
        British Legion £200.00 for memorial board.

44.     Correspondence Received     
         
            a).  HCC Hertfordshire’s Traffic and Transport Data Report 2009.
                  Circulated for information, no action necessary.
            b).  Victim Support in Hertfordshire – 22.10.10
                   It was resolved not to give a donation to Victim Support.
            c).   HCC Waste Development Framework – 1.11.10
                   Cllr Richard Bott to look at Consultation Document.

45.     Members’ Points of Information
The Chairman informed the meeting that it is the time of year to set the precept for 2011/2012. All were in agreement that the precept for next year should not be increased.  The Chairman and Clerk to prepare the budget for the 2011/2012 precept.

46.     Date of next meeting:     Wednesday, 12 January 2011.
The Chairman closed the meeting at 8.30 pm.

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Benington Parish Council Meeting
8 September 2010 8.00 pm
Benington School

Minutes

Present:                      H E L Jones (Chair)
                                    K Grundy
                                    J Presland 
                                    S Mackey                      

In attendance:            P C Harrison (Clerk) and 8 members of the public.

25.     Apologies:    R A Bott, V Robinson.

26.     Declaration of Interests :  None

27.     Minutes of the last meeting
a)         Acceptance

• The minutes of the Parish Council Meeting held on 14 July, 2010 were accepted as an accurate record and signed by the Chairman.

b)         Review of Actions

• Notice in Parish Magazine re wheelie bins.  Completed.

c)         Actions Outstanding

• Notice in Parish Magazine regarding dog fouling village footpaths.
  (See item 33 b Correspondence Received).
• Letter to East Herts Council re 74 Whempstead Road.
  (See item 29.3 Planning).

28.     Roads
          Highways to be informed of the following:

• Pot holes in Town Lane.
• Grit on Long Lane, down to the Aston crossroads.
• Pot holes on entrance to Three Stiles.
• Pot holes on Church Hill between St Peter’s Church and Keepers Cottage.

29.     Planning
29.1     Decisions

29.2     Planning Applications

The Chairman explained that the above planning application was for change of use from agricultural to residential, and for a development of houses.  East Herts Council recommended refusal for this development but were overturned by Committee.  The application was subsequently deferred until the applicant has made the necessary arrangements with a housing association or similar.

The Chairman read out an email received from a neighbouring resident, Mr J Grace, regarding this application, and also the letter written by the Parish Council to East Herts Council with its representations.  A discussion ensued to establish full Council agreement on the contents of this letter. All were in agreement that there were no objections to the design of the scheme, but the matter of change of use should rest with East Herts Planning. It was resolved to write to East Herts to enquire whether or not the development would be for key workers.  It was also agreed to write to Mr Grace reiterating that the Parish Council’s decision of no objection was to the design of the development and not to the matter of change of use.  The Chairman also informed the meeting that the site had been advertised for sale in the Farmers Weekly.

29.3
The retrospective planning application for 74 Whempstead Road was discussed, and it was agreed to write to East Herts District Council on this matter.

30.     Recreational Facilities
Cllr Jan Presland reported that a new committee is in the process of being formed, and members will consist of football players and people interested in using the pitch.  The committee would like a member of the Parish Council to be present at meetings.  Cllr Presland also mentioned that Richard Bott has found a plan for the new building. 

It was reported that the portacabin has been mended, and a gate installed at the entrance to the recreation ground which residents are locking and unlocking each day.  The Parish Council expressed their gratitude to Cllr Richard Bott who has erected the gate for £250.00 which is substantially less than quotes received by the Parish Council, some of which amounted to £1,000.00.

30.1     Playground
Cllr Presland reported that safety matting or bark is needed for the playground.  The cost of new equipment which was estimated at £5,000 is now estimated to be at least £9,000.  Cllr Grundy mentioned the addition of picnic tables and seating to the playground, but it was agreed that the buying and placing of equipment needed to be a priority.  It was concluded that the playground would be up and running again by next Easter.

The Clerk reported that an item of playground equipment, the spring train, had been removed as it was deemed unsafe in the annual playground inspection report.  Other items needed chains replacing which has been completed by Cllr Richard Bott, all except one which had not yet arrived through the post.

31.     School
Cllr Ken Grundy reported that term had started with increased numbers, and the new teachers had settled in.  The ‘Breakfast Club’ may be expanding and the ‘Afternoon Club’ was due to start after half term.

32.     Finance

32.1     Expenditure 15.07.10 to 08.09.10

Income
Cheque from insurance company for repairs to bus shelter - £1790.00         

32.2     Annual Return
The Parish Council approved and accepted the audited annual return for the year ended 31 March, 2010.

33.     Correspondence Received     

1. Andrew Bott 21 July 2010 Single Wind Turbine for Lordship Farm.
   The Council was informed of the above.
2. East Herts Council, 11.08.10 Dog Fouling Campaign 2010.
   Cllr Jan Presland to put up posters and also item in Parish Magazine on this subject.
3. Herts County Council, 24.08.10 Waste Procurement.
   Letter circulated, no action necessary.
4. East Herts Council, 27.08.10 Independent Remuneration Panel.
   No interest was expressed by Councillors to be part of the body that makes recommendations about the allowances paid to councillors.
5. East Herts Council, 27.08.10 East Herts Core Strategy Issues and Options Consultations.
   Questionnaire to be completed, re ‘Where would YOU put 8,500 homes and supporting infrastructure in East Herts by 2031?”
   Parish Council to complete, Consultation closes on 25 November, 2010.

34.     Members’ Points of Information

Cllr Jan Presland mentioned the state of the cinder paths in Blacksmiths Hill.  The Clerk to report to East Herts Council. The Clerk was also requested to obtain information from the report by Circle Anglia on the drainage problems in Three Stiles.

The Chairman reported that Simon Moss, at The Bell Public House was continuing to obtain costs for works to complete plans for the shop.  No planning approval is required at present.

The Chairman also reported that the litter picker, Mr Stuart Dudley, had started work in the village this week.

35.     Date of next meeting:     Wednesday, 10 November 2010.
The Chairman closed the meeting at 9.10 pm.

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Benington Parish Council Meeting
14 July 2010 8.00 pm
Benington School

Minutes

Present:                      H E L Jones (Chair)
                                    K Grundy
                                    V Robinson                                     

In attendance:            P C Harrison (Clerk) and 6 members of the public.

12.     Apologies:    R A Bott, J Presland and S Mackey

13.     Presentation by Burning Issue Group of Ware

          Opposing Biffa’s plans for an incinerator at Westmill. 
      
14.     Declaration of Interests :  None

15.     Minutes of the last meeting

a)         Acceptance

• The minutes of the Parish Council Meeting held on 12 May, 2010 were  accepted as an accurate record and signed by the Chairman.

• The minutes of the Annual Meeting held on 12 May 2010 were accepted as an accurate record and signed by the Chairman.  

b)         Review of Actions

• Pot holes on Whempstead Road by Lordship Arms. Completed
  
  
• Pot holes on Whempstead Road just past No: 90.  Reported and scheduled by Highways to resolve as soon as road closure authority is given, possibly 6 to 8 weeks.  Road will be closed for half a day.
  
  
• Notice in Parish Magazine regarding dogs fouling village footpath. Cllr Jan Presland to follow up and place article in magazine.    

c)         Actions Outstanding

• Quotes for works to War Memorial. Chairman to pursue.

• Clerk to write to Greene King Brewery re overgrown hedge. Completed, Greene King have instructed leaseholder to cut the hedge.

• Damage to village pond and blocked drain.  This area has been inspected by Highways and is on the list of works to be done.

• Birch tree root on footway in Town Lane. Reported, but not considered a

      hazard as it is not over the path.

16.     Benington Eleemosynary Trust

          It was proposed by the Chairman and seconded by Cllr Ken Grundy to re-elect Sarah Cotton to stand for a further 4 years as a Trustee of the Benington Eleemosynary Trust. 

17.     Roads: Nothing to report.

18.     Planning

18.1     Decisions

19.     Recreational Facilities:  Nothing to report.

19.1     Playground:   Nothing to report.

20.     School

Cllr Ken Grundy reported that numbers have increased; one of the reasons for this is the introduction of the pre-school which feeds the main school. The numbers leaving for middle school are down this year as children going to Stevenage schools now appear to be getting their first choice.

21.     Finance

21.1     Expenditure 13.05.10 to 14.07.10

21.2     Accounts for the first quarter of 2010/11 attached.

22.     Correspondence Received
     
         a)  Police Authority Hertfordshire – Setting Neighbourhood Policing Priorities.
               Circulated.

        b)  East Herts Council - Annual Playground Safety Inspections 2010.
               Clerk responded and playground inspection scheduled.

        c)  East Herts Council LDF Core Strategy Issues and Options Consultation.            
              Circulated.  
 
        d)  East Herts Council, Building Control Consultancy.  The Chairman read out  the above letter concerning the vent pipe on 72 Walkern Road.  This letter  has been copied to Ms Santer and no further action will be taken.

23.     Members’ Points of Information

Cllr Vic Robinson requested a notice be placed in the Parish Magazine asking residents to remove their wheelie bins from the road after rubbish collection.

Cllr Grundy suggested that as the village notice boards were rather full of private advertising, the public be charged a nominal amount for this service.  This suggestion to be discussed when all members of the Council are in attendance.

The Chairman reported that the bus shelter near the village green has now been repaired.  Also, Page & Watts have put a new piece of cedar in the eaves of all bus shelters to reinforce this area which is being damaged by juveniles.

24.     Date of next meeting:    
 Wednesday, 8 September 2010.
The Chairman closed the meeting at 9.15 pm.

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Annual Parish Meeting
12 May 2010 following the Parish Council Meeting
Benington School

Minutes

Present:                      H E L Jones (Chair)                J Presland
                                    R A Bott                                 V Robinson            
                                    K Grundy                                S Mackey                               
                                                           

           
01.     Apologies:  None

02.     The minutes of the Annual Parish Council Meeting held on Wednesday, 13 May    2009 were accepted as an accurate record and signed by the Chairman.
         
03.     Annual Parish Report

The Chairman read out the Annual Parish Report for the year 2009/2010.

04.     Accounts

The Chairman presented the accounts (unaudited) for the year 2009/2010, a copy of which is also attached to these minutes.

05.     Question Time

Topics discussed:

Volunteers were requested for the painting and mending of seats throughout the village.
Mr Don Heyworth from the floor offered to paint and mend a seat along with the Chairman and Cllrs Bott, Grundy and Vic Robinson.

06.     Members’ Points of Information

It was reported that the sign at the bottom of Three Stiles had been vandalised.  It was suggested that a vandal proof sign be put in place.

The Chairman closed the meeting at 8.45 pm.

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Benington Parish Council Meeting
12 May 2010 8.00 pm
Benington School

Minutes

Present:                      H E L Jones (Chair)                R A Bott
                                    K Grundy                                J Presland 
                                    V Robinson                             S Mackey                                           

In attendance:            P C Harrison (Clerk) and 6 members of the public.

01.     Apologies:    None
02.     Declaration of Interests :  None
03.     Minutes of the last meeting

a)         Acceptance

The minutes of the Parish Council Meeting held on 10 March, 2010 were  accepted as an accurate record and signed by the Chairman.
          
b)         Review of Actions

• Large pot hole in High Elms Lane. Completed.
• List of pot holes and road problems compiled for Highways. Completed.
• Chimney Stack on new Page & Watts building. It was agreed that the chimney stack is acceptable. Page & Watts were required by East Herts Listed Buildings to put a chimney in place.
• Clerk to write to Greene King Brewery re overgrown hedge.  No reply has been received.  The Clerk to pursue this matter.
• Damage to village pond and blocked drain.  This area has been inspected by   Highways and is on the list of works to be done.  The Clerk to check status.
• Birch tree root on footway in Town Lane.  Reported but not completed.  Clerk to check status with Highways.         
  

c)         Actions Outstanding

Quotes for works to War Memorial. The Chairman reported that he had found a company supplying SIKA 31 products which could be useful in the treatment of repairs to the war memorial.  The Chairman to liaise with Robin Mills.

04.     Roads        
          Highways to be informed of the following:

• Pot holes on Whempstead Road near the bus shelter by the Lordship Arms.
• Pot holes on Whempstead Road just past No: 90.

05.     Planning
There were no planning applications to be discussed. 
The Chairman raised the question of  74 Whempstead Road where a car port was
boarded in and brought forward 3 metres.  Retrospective planning for this building was dismissed, along with the appeal. The Enforcement Officer requested that the building be reduced to its original length.  The building has been reduced, but not to the original roof line.  It was resolved to write to East Herts about this matter.

06.     Recreational Facilities
Cllr Jan Presland reported that the portacabin had been vandalised once again and arrangements were being made for its removal from site.  The football pitch will no longer be let to visiting football clubs as there will be no changing facilities, therefore no income will be forthcoming.  Funding has not become available to supplement the £70,000 already in place to build the new pavilion. 

06.1     Playground:   A new contractor has been appointed to cut the grass in the
playground, and it will be cut more regularly than in the past.  A meeting took place to discuss the playground project, and it was agreed that there was not enough equipment in the playground for older children.  Cllr Jan Presland reported that the Youth Club were invited to look at brochures for new equipment, but all items were exceedingly expensive.
Mr Trevor Waldock, East Herts Council has offered to look into grants for the playground and Cllr Presland to put together costs for equipment, seating and picnic benches.    

07.     School
Cllr Grundy reported that the 5 year term for the mobile classroom extension has been extended.  The numbers for the school are the highest they have ever been, and the school budget is on target. A vegetable patch is being worked by the children and a wildlife area is being developed.  The walking bus is proving to be a great success and has won an award.  A Maths Challenge was won by a team of four pupils from the school against six other local village schools. The children were allowed to sit their SATs examinations as they were well prepared.  All children leaving the school obtained their first choice for senior school.      

08.     Finance
08.1     Expenditure 10.03.10 to 12.05.10

08.2     Accounts for the fourth quarter attached.

09.     Correspondence Received

a). East Herts Council – Changes to frequency of dog bin emptying 2010/2011.  It was agreed that the dog bins would be monitored to see if any were under used

b). East Herts Council – Local Plan ‘Saved Policies’ 6 April, 2010. The Chairman circulated letter

c). Mary Santer, re neighbouring chimney.  The Chairman read out Miss Santer’s letter.  It was agreed to refer this complaint to East Herts with a copy to Miss Santer.

10.     Members’ Points of Information
Cllr Vic Robinson reported that the litter pick on Good Friday was very well attended and 60 bags of rubbish were collected from around the village.

Cllr Jan Presland met the Dog Control Officer regarding the fouling of the footpath in Blacksmiths Hill and Three Stiles.  A note is to be put in the Parish Magazine asking people to report dog owners who allow their dogs to foul the footpath.  Cllr Presland also reported that the cinder path in Blacksmiths Hill and Three Stiles had been cleaned.         

11.     Date of next meeting:     Wednesday, 14 July 2010.

The Chairman closed the meeting at 8.25 pm.

Annual Meeting of Benington Parish Council
12 May 2010, 7.30 pm
Benington School

 Minutes

Present:                      H E L Jones (Chair)                J Presland
                                    R A Bott                                 V Robinson
                                    K W Grundy                           S Mackey                                           

In attendance:            P C Harrison (Clerk) 6 members of the public.          
________________________________________________________________________

Apologies:  None
1.  Election of Chairman and signing of Declaration of Acceptance of Office
      Lloyd Jones asked for nominations for the election of Chairman.
      Cllr Ken Grundy nominated Lloyd Jones.
      Cllr Vic Robinson seconded the motion and all present were in favour.  Lloyd Jones                                               was duly elected and signed the declaration of acceptance of office.

2.  Election of Vice-Chairman and signing of Declaration of Acceptance of Office       
      Cllr Ken Grundy nominated Richard Bott for the election of Vice-Chairman.
Cllr Jan Presland seconded the motion and all present were in favour.  Richard Bott                              was duly elected and signed the declaration of acceptance of office.

3.  To fix the amount of the Chairman’s allowance in pursuance of section 15(5) of  
     the Local Government Act 1972
     The Chairman’s allowance was agreed at £50.00.

4.  To fix the dates and times of ordinary meetings of the Council for the ensuing
       year
      It was agreed that the ordinary Parish Council meetings would be held on the 2nd
      Wednesday, every other month, throughout the year.  Dates as follows:

            14 July 2010                8 September 2010                   10 November 2010

           12 January 2011           9 March 2011                          11 May 2011

These dates may be subject to change.
All meetings to be held at 8.00 pm except the Annual Meeting on 11 May, 2011 which will commence at 7.30pm.

The meeting closed at 7.45 pm.

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Benington Parish Council Meeting
10 March 2010 8.00 pm
Benington School

 Minutes

Present:                      R A Bott (Chair)                     K Grundy
                                    V Robinson                             S Mackey                                           

In attendance:            P C Harrison (Clerk) and 6 members of the public.
MANPAD Project Team -  PC Ben Thomas and PCSO Sarah Jayne Peklivanas.

63.     Apologies:  Apologies received from Lloyd Jones and Jan Presland.

64.     Presentation by MANPAD Project Team

65.     Declaration of Interests :  None.

66.     Minutes of the last meeting

a)       Acceptance

• The minutes of the Parish Council Meeting held on 13 January, 2010 were accepted as an accurate record and signed by the Chairman. 

b)         Review of Actions

• Salt bins on Church Hill and Three Stiles to be refilled. Completed
  
  
• Report danger of Church Hill to Highways.  The clerk reported this matter to Highways and their response was that as there had only been 5 reported accidents in the last 3 years, 2 of which were serious, they would not be carrying out an inspection of this area.

• Playground Meeting.  Cllr Richard Bott has arranged a playground meeting with Trevor Waldock, Jan Presland and interested member of the public who is to be contacted, for Tuesday, 13 April 2010.
  
  
• Notices reference network of volunteers to help parishioners in severe weather conditions. This matter to be dealt with by Lloyd Jones on his return, as the worst of the weather now seems to be over.

c)         Actions Outstanding

• Quotes for works to War Memorial. Chairman to pursue.

67.     Roads
          Highways to be informed of the following:

• Large pot hole in High Elms Lane, opposite Cotton Lane.
  
  
• The list of pot holes and road problems compiled for Highways and Cllr Giles Scrivener’s inspection last week to be also reported on the www.hertsdirect.org/highwayfaults hotline.

68.     Planning
68.1   Decisions

68.2     Applications dealt with during the preceding month, but not discussed at the
            Parish Council Meeting.

68.3     Planning Issues

Concern was expressed with reference to the chimney stack on the new building by Page & Watts on the Walkern Road.  The clerk to re-circulate plans.

69.     Recreational Facilities
Cllr Shelagh Mackey reported that there is still much to discuss regarding the proposed
new pavilion and a new Committee needs to be set up.
The clerk was asked to place a notice in the Benington Parish Magazine for volunteers
to sit on the new Committee.
 
69.1     Playground:  
Meeting arranged for new playground project as stated under review of actions 66(b).
           
70.     School
Cllr Ken Grundy reported that the school has invested in a new sound system, lockers, computers and playground equipment.  The remaining funds have been put aside for the new central heating system which should be installed by this summer.

Cllr Shelagh Mackey reported that there are 16 spaces available for next year and the school has been oversubscribed with 33 applicants.  The children in the village have been offered a place at the school.

71.     Finance
71.1   Expenditure 14.01.10 to 10.03.10

71.2     Annual Audit risk assessment register.
            A risk assessment register drawn up by the clerk, based on the
            auditor’s recommendations, was presented to Councillors.

71.3     Review of effectiveness of internal audit document.
            A Review of effectiveness of internal audit document drawn up by the clerk,
            based on the auditor’s recommendations, was presented to Councillors.

71.4     Appointment of qualified internal auditor to complete Section 4 of
            the Annual Return.
            It was resolved to appoint Helen McCash of McCash and Hay, Accountants
            as internal auditor.     

72.     Correspondence Received     
a).Hertfordshire Council re Modification Order 2009 The Chairman summarised the above letter to the meeting. No action is necessary.

b).Robin Mills reference World War 2 Memorial Fund
It was resolved to return the funds held by the Parish Council for the World War 2 Memorial Fund so that the British Legion could make a Memorial Board to all those Benington people who served in the 1939-1945 war.

c).Hertfordshire County Council re: Speed Management Strategy
The Chairman read out the above letter and directed anyone interested in the reviewed strategy to view online at www.hertsdirect.org/ltp (scroll        down to ‘Speed Management Strategy’).

d).River Beane Restoration Association – Parish Council Grant
The Chairman explained the work of the River Beane Restoration Association. It was resolved to support this work and unanimously agreed     to grant the £25.00 requested.

73.     Members’ Points of Information

The Clerk was asked to write to Greene King Brewery regarding the overgrown hedge next to The Bell car park.

Cllr Vic Robinson mentioned the problems the building lorries were causing to the kerb and verge opposite Lingfield, Whempstead Road.  The clerk reported that the owners of Lingfield had given their assurance that they would undertake to make good all damage when the building work had finished.

Concern was expressed regarding the state of the fence on the village pond and also the blocked drain in that area, possibly caused by the Weeping Willow tree.  The clerk to report to Highways urgently as the broken fence is a danger to children.

Cllr Robinson reminded the meeting about the annual Litter Pick which is scheduled as usual for Good Friday, 02 April, 2010 meeting at 2.00 pm on The Green. Equipment will be provided for all volunteers, but Cllr Robinson advised people to bring their own gloves.

74.     Public Participation

A member of the public reported a large Birch tree root making the footway hazardous outside 17 Town Lane.  The clerk to report to Highways.

75.     Date of next meeting:
The next meeting will be the Annual Meeting on Wednesday, 12 May 2010 which will start at 7.30 pm in the school, followed by the Parish Council Meeting.
           
The Chairman closed the meeting at 9.30 pm.

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Benington Parish Council Meeting
13 January 2010 8.00 pm
Benington School

 Minutes

Present:                      H E L Jones (Chair)                R A Bott
                                    V Robinson                             J Presland
                                    K Grundy                                S Mackey

52.     Apologies:  

53.     Declaration of Interests :  None.

54.     Minutes of the last meeting

a)       Acceptance

The minutes of the Parish Council Meeting held on 11 November, 2009 were accepted as an accurate record and signed by the Chairman.

b)       Review of Actions

None.

c)        Actions Outstanding

Quotes for works to War Memorial. Chairman to pursue.

55.     Roads        

Highways to be informed of the following:

Salt bins on Church Hill near the new extension to the churchyard and at the entrance to Three Stiles are empty and need to be refilled.

Concern was expressed regarding the danger of Church Hill not only duringsevere weather conditions but also under normal conditions as this road is used by the school bus. It was resolved to ask Highways to come out and inspect the
road to see what could be done to improve this area.

56.     Planning

56.1   Decisions

56.2     Applications dealt with during the preceding month, but not discussed at the
            Parish Council Meeting.

57.     Recreational Facilities

Cllr Presland reported that the mobile unit on the recreation ground had been broken into. 

It was suggested that a new Committee be formed to oversee and plan the new building for the Recreation Club.  A notice is to be placed in the Parish Magazine and on the notice boards for members.
 
57.1     Playground

Playground meeting still to be arranged with Mr Trevor Waldock, East Hert Council Environment Inspection Officer, Councillors and members of the public.

58.     School

Cllr Bott reported that new steps and a ramp have been built. The Chairman announced that an application has been submitted to East Herts Council for the retention of the mobile classroom unit.  It was also reported that the playground has been expanded and new play equipment is being put in place.

Cllr Grundy pointed out that the situation at the beginning of term, when it was  discovered that no oil was available and the school had to be closed, was not the fault of the administration staff at the school.  Cllr Presland to put a note on this subject in the Parish Magazine.
         
59.     Finance

59.1     Expenditure 12.11.09 to 13.01.10

59.2     Presentation of Benington Parish accounts for the 3rd quarter of 2009/10.

59.3
The precept for 2010/2011 was approved and signed at the meeting.
The Chairman explained that the precept had not been increased for three years.  However, due to increased costs, and an additional grant of £500.00 for churchyard maintenance next year, the precept for 2010/2011 has been increased from £15,000 to £16,500.

60.     Correspondence Received
 
a) St Peter’s Church PCC – Churchyard Maintenance 01.12.09
The above letter requested an increase in the grant towards churchyard maintenance.  The Parish Council has increased the budget for 2010/2011 for churchyard maintenance from £2,500 to £3,000.

b) HCC, New Waste Treatment Facility 02.12.09
The above letter and attached newsletter on ‘The Future of Hertfordshire’s Waste was noted and circulated.

c) EHC, Draft Sustainability Appraisal Scoping Report 11.12.09
Cllr Bott to look into above report on the East Herts Council website.

61.     Members’ Points of Information

Cllr Shelagh Mackey asked the Parish Council if provision could be made through the Parish Council to help the elderly, infirm and parents with young children who may need help in severe weather conditions. A discussion ensued, and it was resolved to put a notice on the website, notice boards and Parish Magazine to ask for volunteers so that a network of people could be established and reached through contact with the Parish Council.

62.     Date of next meeting:     10 March, 2010.

The Chairman closed the meeting at 8.40 pm.